Exploring the Office 365 App
6 minute(s) read
Published on: Jun 23, 2022
Updated on: Jun 23, 2022
The App comes with several features that allow users to communicate, collaborate and create either files, documents, or data which is crucial in improving organizational efficiency. A tool such as Office 365 allows your team to do their jobs more efficiently through seamless communication.
This app contains Excel, Word, PowerPoint, One Note, and collaboration tools such as SharePoint, Teams, and many others. In addition, it also comes with OneDrive which is useful for cloud storage. This means that stored files can be accessed from any device anywhere at any time as long as you are connected to the internet.
One of the major reasons that the app is important for your business’s productivity is that the tools it comes with perfectly complement each other. The tools can also be seamlessly integrated with other applications that make exporting and importing data easy. In this post, we explore the app, its core features, and its benefits.
Key features of the Office 365 app
The app is not only designed to be used on your computer because you can also download the application on your phone and enjoy its benefits. Once you have acquired the package, it means you can also use its mobile and browser apps on your phone, allowing you to access cloud data in real-time from anywhere.
To access Office 365 from your mobile device, download the MS Office 365 mobile app, and once you have done so, you will be asked to sign in. From there you will gain access to the app features including your subscriptions from your phone. You can be able to create and share files without actually using your computer.
Have you ever wondered if it is possible for two or more people to work on the same document at the same time? Well, this is one of the amazing features of using SharePoint or OneDrive, tools that come with the App package. Using the Office 365 app, you can collaborate with your team to create and make changes to a document at the same time.
All you have to do is upload the document to SharePoint or OneDrive and then allow members of your team to access the document. From there you can edit the document together in real time and make any necessary changes. As a publisher, you also have the option to regulate who can or cannot access and edit the document.
Sharing of links instead of attachments
Have you ever found yourself in this embarrassing situation where you have to send an email with an important attachment only to forget the attachment? This happens to everyone but with the new Office 365 feature update, attachments are a thing of the past. Instead of having to send an attachment, you share a link that takes you straight to the file.
Sharing this link is simple as all you will have to do is save the document in the cloud. You can then send an email and insert the cloud location link for the file you have just uploaded instead of an attachment. The recipient can not only access the file but also make edits.
Creating Outlook Calendars
One of that the app promotes collaboration within an organization is the ability to create Outlook Calendars. Users can create calendars for important events, schedule meetings, and assign due dates for important tasks. You can even add reminders as the date of an event approaches or a particular task is almost due. This calendar can be accessed by every member of the team and you can as well check the schedule of every member to find the perfect meeting date.
this app can be highly beneficial to your business or organization in several ways. This includes:
Convenience in accessing files
With the app, you can access your files from anywhere—whether you are at home, your office, or anywhere else. All you need to do is to sign in to your account to be able to access all of your files. This means that you can easily collaborate with team members even when they are not in the office or a client from another part of the world.
Safe cloud storage
Data and files are a very important asset for any business and must be stored in a very secure environment that unauthorized personnel cannot access. The Office 365 app offers secure cloud storage services through strong security measures to prevent fraudsters and authorized persons from accessing your files.
The app also comes with threat detection tools and anti-malware that play a huge role in identifying and preventing security threats before they can cause any damage. If your business deals with confidential data, utilizing the Office 365 app means your data will be kept safe without any security concerns.
No organization can thrive if communication between its various departments or stakeholders is not efficient. The Office 365 app comes with tools such as Outlook and Skype that play a key role in enabling communication. You can utilize these tools to set up conference calls and meetings with your team members or stakeholders outside.
The Teams tool which also comes with the this package comes with an instant messaging functionality where users can add comments and upload files. This means that communication and file sharing across different departments are kept seamless. You can also use the @ when addressing a comment or question directly to a specific person on Teams.
This app is an important tool for any business, big or small. It comes with various tools and features that help improve the overall efficiency and productivity of your organization. As long as you know how to use the app and exploit its full capabilities, you will not need any other tools to efficiently run your business. Utilize its cloud storage to safely secure files and access them from any location, any time.Click here to create a mobile app